|Deposits and Payments...
The course fee or $100 (non-refundable) check is required to reserve your spot on a course/trip (30% for Grand Tours and AMGA Guide Courses). Your spot on the course will be secured once we receive and process your payment.
If using a credit card, full payment is required.
Balance is due 30 days prior to the beginning of a 1-3 day course, 45 days prior to a 4-6 day course, and 60 days before Grand Tours. If you register after the balance-due date, full payment is required. If we do not receive your entire payment by the balance-due date, we reserve the right to treat your reservation as a cancellation with complete forfeiture of your deposit.
Cancellation and Refund Policy...
Important, Please Read Carefully!
If you must cancel your course or trip for any reason (including medical), you must fully understand our refund policy. We need written notice in our office:
Only then is a refund available, minus a Cancellation Fee of:
- 30 days before a 1-3 day course
- 40 days before a 4-6 day course
- 60 days before a Grand Tour
$50 for 1 day course
$100 for 2 day courss
$150 for 4-6 day courses
$200 for Grand Tours
After the cancellation periods listed above and once a course begins, no refunds or transfers are available. We recommend that you obtain trip cancellation insurance to protect yourself. We recommend Travel Guard.
If ASI must cancel a course or trip due to inadequate registration, you will receive a full refund. However, ASI is not responsible for additional expenses incurred including non-refundable airline tickets, equipment, medical expenses, etc.
Transfer to another date of the same course is possible only if we receive a non-refundable $25 transfer fee in our office prior to the balance-due date of the original course (see Deposits and Payments). Once the balance-due date has passed, you may not transfer to another date and our Cancellation Policy applies.
ASI programs are priced on a full or near-full basis. Rather than canceling a trip in the case of inadequate sign-up, we prefer to give you the option to pay a surcharge which will make the trip operable with a smaller group. Most participants prefer this option, and the even more personalized attention they receive, to seeing their trip canceled. Certainly you will be contacted to discuss this possibility if it should arise.
Trip Cancellation, Evacuation, and Medical Insurance...
The possible costs of evacuation by helicopter or other conveyance, as well as hospitalization or any other medical costs, are not covered in the course or trip fee. We recommend trip cancellation and evacuation insurance. We require proof of evacuation and medical insurance prior to the departure of Grand Tours to foreign countries. We recommend Travel Guard.
Trip cancellation insurance reimburses you for non-refundable air and land costs in the event of your having to cancel from a course due to personal or family illness. With some policies, it also covers the cost of possible emergency evacuation from remote mountainous areas. Check with your insurance or travel agent.